To: Board of Supervisors
From: Warren Lai, Public Works Director/Chief Engineer
Report Title: Purchase Order with Airgas USA, LLC for Welding Supplies and Gas Cylinder Rentals, Countywide.
?Recommendation of the County Administrator ? Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Purchasing Agent, or designee, to execute, on behalf of the Public Works Director, a purchase order with Airgas USA, LLC, in an amount not to exceed $25,000 to supply welding supplies, parts, small tools, and gas cylinder rentals for the period November 1, 2025 through October 31, 2026, Countywide.
FISCAL IMPACT:
Facilities Maintenance Budget. (100% General Fund)
BACKGROUND:
The Public Works Department, Facilities Services Division, is responsible for maintaining all County buildings, including hospitals, clinics, detention centers, and congregate care facilities. Welding is a necessary component for some of the County repairs, so a reliable supply of welding parts, materials, and gases is required for the Facilities Services Division.
Airgas USA, LLC. has been the local welding supplier for Facilities Services Division for many years. Facilities Services uses this vendor for welding supplies, parts, small tools, and cylinder rentals. We currently have several existing rental tanks/cylinders from Airgas that are used to contain welding shielding gas. Airgas USA, LLC picks up the empty gas cylinders and delivers new, filled, gas cylinders.
The Airgas USA, LLC Terms and Conditions of Sale contain limitation of liability language and indemnification language that has been reviewed by County Counsel.
Facilities Services is requesting approval for a one-year purchase order with Airgas USA, LLC for the term November 1, 2025 through October 31, 2026, in the amount of $25,000.
CONSEQUENCE OF NEGATIVE ACTION:
If this purchase order is not approved, procurement of welding supplies and gases with Airgas USA, LLC will not continue, and access to welding supplie...
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