To: Board of Supervisors
From: Esa Ehmen-Krause, County Probation Officer
Report Title: UKG Telestaff Cloud Application Renewal and Transition
?Recommendation of the County Administrator ? Recommendation of Board Committee
RECOMMENDATIONS:
RESCIND prior Board Action (25-1168) from April 1, 2025, which authorized the Purchasing Agent to execute, on behalf of the Probation Department, a purchase order and Master Services Agreement with UKG Kronos Systems, LLC, in an amount not to exceed $3,285 to transition its timekeeping software to the UKG cloud for the period December 20, 2025 through December 19, 2026; and
APPROVE and AUTHORIZE the Purchasing Agent to execute, on behalf of the Probation Department, a purchase order and a Master Services Agreement with UKG Kronos Systems, LLC, in an amount not to exceed $39,820 for its renewal of timekeeping software services and its transition to the UKG cloud, for the period December 20, 2025 through December 19, 2026.
FISCAL IMPACT:
This will be 100% funded by the General Fund.
BACKGROUND:
UKG Kronos Systems (UKG), LLC, provides software for automated timekeeping for Juvenile Hall staff. This software sends out notifications to eligible staff when open shifts are available and is able to generate a payroll report to provide information regarding regular and overtime pay. In the past, management conducted these processes manually, however, it was very inefficient and time-consuming.
UKG has been providing automated timekeeping services to the Probation Department since 2016. In 2020, the Kronos company merged with Ultimate Software, and the combined company is now Ultimate Kronos Group. To continue utilizing this software, the Department must transition from the existing Telestaff Application in the Krono Private Cloud to the use of the TeleStaff Cloud Application in the Google Cloud Platform with UKG.
The Master Services Agreement (MSA) includes limitations of liability, and the Probation Department is seeking acc...
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