To: Board of Supervisors
From: Warren Lai, Public Works Director/Chief Engineer
Report Title: Approve and Authorize the Purchasing Agent to execute a Participating Addendum Graybar Electric Company, Inc.
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Purchasing Agent, or designee, to execute, on behalf of the Chief Information Officer, a Participating Addendum with Graybar Electric Company, Inc., under the terms of the cooperative purchasing contract awarded by the City of Kansas City, Missouri, under the terms of the Master Contract made available to public agencies through the OMNIA Public Purchasing Alliance, in an amount not to exceed $2,500,000, for the purchase of electrical, lighting, data communications, security, and related products, for the period of February 1, 2026, through January 31, 2029.
FISCAL IMPACT:
Product costs are charged back to ordering departments or agencies through the Department of Information Technology (DoIT) monthly billing process (100% User Departments)
BACKGROUND:
The Department of Information Technology (DoIT) requires the ability to regularly purchase parts, supplies and equipment to complete work order requests and jobs submitted by their internal and external customers. Agreement EV2370, solicited by the City of Kansas City Missouri, and its subsequent modification of Contract No. EV2370 extends the agreement termination date through January 31, 2029.
CONSEQUENCE OF NEGATIVE ACTION:
Without approval of this agreement, the Department of Information Technology ability to readily obtain the parts necessary to respond to customers’ needs will be significantly reduced and their needs will not be met timely.