To: Board of Supervisors
From: Lori Cruz, Child Support Services Director
Report Title: Purchase Order with OPEX Corporation
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Purchasing Agent, or designee, to execute on behalf of the Director of Child Support Services, an amended purchase order with OPEX Corporation in an amount not to exceed $16,351 for suite of barcode for mail processing machine and licensing for the period May 28, 2024, through July 31, 2025.
FISCAL IMPACT:
This project will be fully funded by allocations from the Federal Government at 66% and the State of California at 34%.
BACKGROUND:
The Department of Child Support Services utilizes OPEX Corporation to automate and disseminate mail received by the department. The software facilitates effective operations and simplifies the complexities of running a high-volume mailroom. This helps in supporting communication and facilitation of child support services available in Contra Costa County.
The Master Maintenance Agreement of the purchase order include a Limitation of Liability and Indemnification provision approved by County Counsel. This Purchase Order requires additional funding due to the absence of tax in the estimate provided to the department.
CONSEQUENCE OF NEGATIVE ACTION:
If this action is not approved, the department will have difficulty completing business operations for Child Support Services.