To: Board of Supervisors
From: Gus Kramer, County Assessor
Report Title: Approve and Authorize a Software Maintenance and Support Agreement with The Sidwell Company for the Geographic Information System
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Assessor, or designee, to execute a Software Maintenance and Support Agreement with The Sidwell Company, in the amount of $23,801.71 for maintenance and support for the Parcel Fabric Geographic Information System (GIS) for the period of October 3, 2023, through October 2, 2024.
FISCAL IMPACT:
General funds, in the amount of $23,801.71 will be used to provide software maintenance and support.
BACKGROUND:
In April of 2017, the Assessor's Office received approval to contract with The Sidwell Company to install and configure software and provide technical support services and training necessary for the Assessor's Office to transition from a Computer Aided Drafting (CAD) based mapping environment to a Parcel Fabric Geographic Information System (GIS) based mapping environment.
It is crucial that The Sidwell Company continue to provide maintenance and support for the Geographical Information System. The Assessor's Office recommends that the Board of Supervisors approve and authorize the execution of the Software Maintenance and Support Agreement with The Sidwell Company in the amount of $23,801.71.
The Sidwell Company’s liability under the agreement is limited to the amount paid by County annually under the agreement.
CONSEQUENCE OF NEGATIVE ACTION:
If the Agreement is not approved, the Assessor's Office will no longer have the ability to maintain and support GIS, which has become instrumental in eliminating redundancy, streamlining workflow processes, and improving efficiencies.