To: Board of Supervisors
From: Marc Shorr, Information Technology Director
Report Title: Purchase Order with R-Computer
?Recommendation of the County Administrator ? Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Purchasing Agent, on behalf of the Chief Information Officer, to execute a purchase order with R-Computer, in an amount not to exceed $125,000 for Adobe software licensing and support, subject to the terms of Adobe's General Terms of Use, for the period of September 24, 2025, through September 23, 2026, and for annual periods thereafter.
FISCAL IMPACT:
The cost of this product is included in the Department's FY 25-26 budget. 100% User Departments.
BACKGROUND:
The Department of Information Technology's Network and Endpoint Services (NES) staff distributes, tracks and manages Adobe licensing for 15-20 County departments, using proper oversight to meet both operational and compliance needs. The NES staff assists County departments in choosing the right Adobe licensing plan, and provides centralized license management, assigning and reassigning licenses as needed, tracking license usage, ensuring compliance and providing technical support. This renewal allows participating departments uninterrupted access to Adobe applications as well as the latest features and updates.
Adobe's General Terms of Use includes an indemnification provision requiring the County to indemnify Adobe, as well as a limitation of Adobe's liability to the amount paid for the software during the three-month period preceding the event giving rise to the claim.
The purchase order is for the initial period of September 24, 2025, through September 23, 2026, and for annual periods thereafter in the absence of termination by either the County or Adobe. This purchase is being made via sole source justification for product and service continuity. Sole source was approved by Purchasing on August 12, 2025.
CONSEQUENCE OF NEGATIVE ACTION:
Not renewing Adobe l...
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