To: Board of Supervisors
From: Kristin Connelly, Clerk-Recorder
Report Title: Click or tap here to enter text.
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Purchasing Agent, on behalf of the Clerk-Recorder, to execute a purchase order with R-Computer, Inc. in an amount not to exceed $39,606 for the purchase of computer servers, software, licensing, and warranty coverages.
FISCAL IMPACT:
100% General Fund, this expense will be reimbursed with grant funding and is within the Department’s operating budget.
BACKGROUND:
The Clerk-Recorder Department is working to implement an updated continuity of operations plan for responses to contingencies that may interrupt the office’s public services, and requires two new additional computer servers for the creation of an off-site data back-up system to ensure secure redundancy of electronically stored information. This purchase, made through R-Computer, Inc., is for two Hewlett Packard Servers, their warranty protection plan, as well as licensing for virtualization software, provided by VMware LLC, that is required for securely transferring data to the backup servers.
This purchase includes limitations of liability, capping Hewlett Packard Enterprise’s liability at $100.00 for use of care pack support services, and capping liability for physical components to the amount payable for support services, $2,380.
CONSEQUENCE OF NEGATIVE ACTION:
The Department would lack the appropriate technology to store redundant data at an off-site location.