To: Board of Supervisors
From: Alison McKee, County Librarian
Report Title: Purchase Order with Frontline Education for Absence & Substitute Management Subscription through June 30, 2025
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Purchasing Agent to execute, on behalf of the County Librarian, a purchase order with Frontline Education, subject to the terms of Frontline’s Master Services Agreement, in an amount not to exceed $10,216.00 for the renewal of Absence & Substitute Management subscription, for the period July 1, 2024, through June 30, 2025.
FISCAL IMPACT:
100% Library Fund.
BACKGROUND:
The Frontline Absence & Substitute Management system is an automated substitute placement and absence management system the library uses to fill vacancies. It saves hours of manual sub-calling, while capturing rich data for better employee absence management.
Frontline’s Master Services Agreement includes an indemnification from the County to Frontline, as well as a limitation of liability at the amount of fees paid in the prior 12 months.
CONSEQUENCE OF NEGATIVE ACTION:
If the Purchase Order is not approved, the Contra Costa County Library will not be able to use the automated web and phone-based substitute placement platform. The library will have to go back to manual calling of substitutes to fill vacancies.