To: Board of Supervisors
From: Warren Lai, Public Works Director/Chief Engineer
Report Title: Purchase Order with Computacenter United States Inc., for a three-year warranty and support for VMware VSphere.
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Purchasing Agent, or designee, to execute on behalf of the Public Works Director, a Master Products and Services Agreement and Amendment No. 1 to the Master Products and Services Agreement and a purchase order with Computacenter United States Inc., in an amount not to exceed $25,000 for a three-year warranty and support for VMware vSphere virtual server software, for the period February 28, 2025 through February 27, 2028, Countywide.
FISCAL IMPACT:
100% Various Road, Flood Control, and Special Districts Funds.
BACKGROUND:
Warranty and support are going to expire on the Public Works Department’s VMware virtual server infrastructure. Renewing the warranty and support for the VMware virtual server infrastructure is essential to maintaining high performance, reliability, and data security. Active support provides access to critical firmware updates, proactive health monitoring, and expert technical assistance, minimizing the risk of unexpected downtime and costly data loss. By renewing Public Works will protect its investment, ensure server infrastructure remains resilient and optimized, and maintain the agility needed to scale and support the evolving needs of the department.
The Master Products and Services Agreement and Amendment No. 1 have been reviewed by County Counsel and requires Board approval because the agreement includes indemnification and limitation of liability language.
CONSEQUENCE OF NEGATIVE ACTION:
If this purchase order is not approved, Public Works staff may be hindered in their ability to effectively manage cybersecurity risks, protect sensitive data and maintain compliance with relevant regulations.