To: Board of Supervisors
From: Marla Stuart, Employment and Human Services Director
Report Title: ADMIN - Contract 20-680-0 Quadient Inc.
?Recommendation of the County Administrator ? Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Purchasing Agent, on behalf of Employment and Human Services Director, to execute a purchase order with Quadient, Inc., in an amount not to exceed $4,000 to renew a mail opener machine maintenance agreement for the term January 1, 2025 through December 31, 2027.
FISCAL IMPACT:
$4,000: 54% Federal, 38% State, 8% County General Fund, of which $1,350 is budgeted in FY 24-25, $1,274 is budgeted in FY 25-26, and $1,376 will be budgeted in FY 26-27.
BACKGROUND:
The Employment and Human Services Department (EHSD) seeks to renew the maintenance agreement for one (1) County owned Quadient Mail Opener Machine, located at EHSD site of 2600 Stanwell Drive, Suite 101, Concord, California. Blanket Purchase Order #026530 for the previous maintenance agreement expired on December 31, 2024. This action will authorize the purchase order and is to renew the maintenance agreement ("Agreement") with terms and conditions through December 31, 2027. This purchase order includes terms and conditions that include a limitation of liability providing that Quadient will not be liable to EHSD for any incidental, special or consequential damages arising out of the Agreement.
The Agreement also relates to Contra Costa County's Participating Amendment to Mailing Equipment, Supplies, and Maintenance with Quadient dated February 6, 2025.
CHILDREN'S IMPACT STATEMENT:
The equipment maintenance provided under this purchase order supports one of the five community outcomes established in the Children's Report Card: (5) "Communities that are Safe and Provide a High Quality of Life for Children and Families" by providing EHSD staff workable equipment that allows mail to be processed timely.
CONSEQUENCE OF NEGATIVE ACTION:
The County wi...
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