To: Board of Supervisors
From: Matt Brega, Child Support Services Director
Report Title: Purchase Order Amendment with OPEX Corporation
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Purchasing Agent, or designee, to execute on behalf of the Child Support Services Director, a purchase order amendment with OPEX Corporation to increase the payment limit by $2,470 to an amount not to exceed $16,617 for a suite of barcode licenses for mail processing machines with no change to the term ending July 31, 2026.
FISCAL IMPACT:
Approval of this action will result in additional expenditures of up to $2,470 and will be funded by 66% Federal and 34% State funds.
BACKGROUND:
The Department of Child Support Services utilizes OPEX Corporation to automate and disseminate mail received by the department. The software facilitates effective operations and simplifies the complexities of running a high-volume mailroom. This helps in supporting communication and facilitation of child support services available in Contra Costa County. The Master Maintenance Agreement of the purchase order includes a Limitation of Liability and Indemnification provision approved by County Counsel.
On August 12 ,2025, the Board approved item C.2 authorizing a purchase order with OPEX Corporation in an amount not to exceed $14,147 for the period August 1, 2025 through July 31, 2026. The original Staff Report excluded costs for a piece of equipment set forth in the Master Maintenance Agreement.
Approval of this amendment will increase the payment limit by $2,470 to ensure that the vendor is paid for all equipment listed in the Master Maintenance Agreement.
CONSEQUENCE OF NEGATIVE ACTION:
If this action is not approved, the department will have difficulty completing business operations for Child Support Services.