To: Board of Supervisors
From: Monica Nino, County Administrator
Report Title: Request for Relief of Cash Shortage
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
AUTHORIZE relief of cash shortage in the Sheriff’s Department - Detention Bureau in the amount of $450.00.
FISCAL IMPACT:
Cash shortage in the amount of $450.00 will be funded with 100% General Fund.
BACKGROUND:
In accordance with the provisions of Administrative Bulletin 207.7, the Auditor-Controller has verified and concurs with the report of a total cash shortage in the amount of $450.00 in the Sheriff’s Department - Detention Bureau.
The shortages occurred on three separate occasions on January 12, 2022, April 25, 2024, and May 15, 2024, at the Martinez Detention Facility (MDF). All three instances involved the deposit of counterfeit bills during graveyard and day shifts. MDF uses both counterfeit bill detection pens, as well as a counterfeit bill detection machine and neither method can be considered 100% effective. MDF management continues to work to ensure staff be vigilant and check each bill carefully to minimize any future occurrences of counterfeit bills. MDF will also pursue the purchase of a newer model black light machine.
As far as can be ascertained, neither the shortage nor any delay in its discovery was caused by fraud or gross negligence.
CONSEQUENCE OF NEGATIVE ACTION:
The shortage will not be relieved and cash will not be in balance.