To: Board of Supervisors
From: Warren Lai, Public Works Director/Chief Engineer
Report Title: Contract with Matrix HG, Inc. for On-Call Maintenance and Repair of Heating, Ventilation, and Air Conditioning (HVAC) Systems, Countywide.
?Recommendation of the County Administrator ? Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a contract with Matrix HG, Inc. in an amount not to exceed $13,000,000, to provide on-call maintenance and repair of heating, ventilation, and air conditioning (HVAC) systems at various County sites and facilities, for the period of November 1, 2025 through October 31, 2030, Countywide.
FISCAL IMPACT:
Facilities Maintenance Budget. (100% General Fund)
BACKGROUND:
The Public Works Department, Facilities Services, is responsible for the maintenance and repair of all County buildings and facilities. Government Code Section 25358 authorizes the County to contract for the maintenance and upkeep of County facilities. On October 31, 2025, three on-call HVAC maintenance and repair contracts expired after reaching their maximum five-year term. These contracts were utilized by the Public Works Department.
The Public Works Department recently conducted a formal solicitation for on-call HVAC maintenance and repair services in July of 2025. The Request for Proposal was originally bid on Bidnet Direct #RFP_F-CONTR-0000000099. After thorough evaluation of the bids received, Matrix HG, Inc. was one of three contractors awarded for these services. This contract will have a term of five (5) years. The contract payment limit will be $13,000,000.
Facilities Services is requesting approval of a contract with Matrix HG, Inc. for the term November 1, 2025 through October 31, 2030, in the amount of $13,000,000.
CONSEQUENCE OF NEGATIVE ACTION:
If this contract is not approved, on-call HVAC maintenance and repair services with Matrix HG, Inc. will not be able to begin, and future HVAC p...
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