To: Board of Supervisors
From: Kristin Connelly, Clerk-Recorder
Report Title: Contract Amendment with KnowInk, LLC
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Clerk-Recorder, or designee, to execute a contract amendment with KnowInk, LLC, effective June 30, 2025, to extend the term through June 30, 2026 and increase payment limit by $500,000, from $700,000, to a new payment of $1,200,000 to provide electronic polling place rosters (Poll Pads).
FISCAL IMPACT:
100% General Fund. The costs of this agreement are within the Department’s operating budget.
BACKGROUND:
The Department converted to using electronic polling place rosters (Poll Pads) in 2020 due to Governor Executive Orders N-64-20 and N-67-20. These electronic Poll Pads replaced paper rosters at the polls and enable polling place staff to look up a voter and their ballot status in real-time, helping to streamline in-person voting operations and improve the in-person voting experience for voters.
CONSEQUENCE OF NEGATIVE ACTION:
The Department would need to identify an alternate service provider and obtain a similar product/service in advance of the 2026 June Primary Election to maintain compliance with election code requirements. Implementing a new system will result in substantial additional costs for the purchase of a new system, require extensive testing of new equipment and its compatibility with the Department’s existing Election Information Management System, and additional staff training.