To: Board of Supervisors
From: Alison McKee, County Librarian
Report Title: Contract with Ventura Business Systems, Inc. for ITC and PVC cash handling and maintenance services through September 30, 2026.
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the County Librarian, or designee to execute a contract, subject to approval by the County Administrator and approval as to form by the County Counsel, or their designees, including modified insurance language with Ventura Business Systems, Inc. in an amount not to exceed $100,000 for cash handling services and maintenance services on Library ITC and PVC for the period October 1, 2025 through September 30, 2026.
FISCAL IMPACT:
100% Library Fund.
BACKGROUND:
The Library Department requires cash handling (pick up, count, and deposit of cash and coin) and maintenance services on the Library’s cash collecting equipment that enables patrons to print and photocopy using the Library’s printers and copiers. This contract will be in effect for one (1) year.
The contract provisions include modified insurance provisions that increase the amount of General Liability coverage and adds Crime & Theft and Employee Dishonesty Liability coverage, and which were approved by Risk Management.
Government Code Section 31000 authorizes the County to contract for services including the services that Ventura Business Systems, Inc. provides.
CONSEQUENCE OF NEGATIVE ACTION:
If the contract is not approved, the Library Department will not be able to provide efficient printing or photocopying services to the Public.