To: Board of Supervisors
From: Ann Elliott, Human Resources Director
Report Title: Contract with Disclo Services
?Recommendation of the County Administrator ? Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Director of Human Resources, or designee, to execute a contract with Disclo, Inc., in an amount not to exceed $218,700, for a hosted ADA workplace accommodation software system for the period of March 1, 2025, through February 28, 2028.
FISCAL IMPACT:
The annual subscription cost of $72,900 is within the Human Resources Department's FY 24-25 budget.
BACKGROUND:
Employers are required by state and federal law to provide reasonable accommodations to employees as defined by the Americans with Disabilities Act (ADA). Disclo provides a patented workplace accommodation software platform, offering comprehensive and efficient management of workplace accommodations and ensuring compliance with legal standards enhancing the employee experience. Disclo holds a unique patent (patent number US12001978B1) that includes proprietary technology and system workflows pertaining to workplace accommodation management, and which identifies Disclo as a sole source vendor.
Disclo offers a central source for tracking employee requests, departmental responses, and documentation of the County's compliance with both state and federal laws regarding reasonable accommodation. Disclo will streamline and simplify the reasonable accommodation process for departments and reduce time and redundancy of efforts.
Disclo's Master Software Services Agreement contains an indemnification provision from the County to Disclo for any third-party claim related to the County's use of the program or County data. The agreement also contains a limitation of liability that limits Disclo's liability at the amount of fees paid by the County in the 12 months prior to the claim.
CONSEQUENCE OF NEGATIVE ACTION:
If the agreement is not approved, the County will be unable to utiliz...
Click here for full text