To: Board of Supervisors
From: Warren Lai, Public Works Director/Chief Engineer
Report Title: Contract with Western Truck Fabrication, Inc. for Truck and Vehicle Upfitting Services, Countywide.
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a contract with Western Truck Fabrication, Inc. in an amount not to exceed $500,000, to provide truck and vehicle upfitting services, for the period of August 1, 2025 through July 31, 2030, Countywide.
FISCAL IMPACT:
100% Fleet Internal Service Fund
BACKGROUND:
The Public Works Fleet Services oversees vehicle maintenance for over 1,700 vehicles, which include service trucks. Vehicle upfitting services are needed for these vehicles to meet specific needs for particular jobs to improve functionality, efficiency, and safety.
Western Truck Fabrication is one of the largest and local distributors for VMAC products and other truck body accessories, which are installed in majority of County service trucks. They are our primary supplier for heavy-duty truck repairs and parts, as many of these parts are not interchangeable and shipping these heavy products can be significantly more expensive from other non-local vendors.
Fleet Services is requesting approval of a service contract with Western Truck Fabrication, Inc. for the term August 1, 2025 through July 31, 2030, in the amount of $500,000.
This service contract will be made through a sole source procurement to ensure continuity of truck and vehicle upfitting services for County vehicles.
CONSEQUENCE OF NEGATIVE ACTION:
If this contract is not approved, truck and vehicle upfitting services for County vehicles will no longer be available, which will impact functionality, efficiency, and safety requirements for County service vehicles.