To: Board of Supervisors
From: Anna Roth, Health Services Director
Report Title: Payment for Services Provided by QRS Calibrations, LLC
?Recommendation of the County Administrator ? Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Auditors-Controller, or designee, to pay $4,692 to QRS Calibrations, LLC for annual calibrations for all engineering testing equipment at the Contra Costa Regional Medical Center (CCRMC) during the period from March 1, 2024 through March 31, 2024.
FISCAL IMPACT:
Approval of this action will result in a one-time expenditure of $4,692 and will be funded by the Hospital Enterprise Fund I revenues.
BACKGROUND:
QRS Calibrations, LLC specializes in servicing the medical industry in calibrations and metrology services as well as repair and maintenance of bio-medical test equipment. The staff overseeing this work was not aware at the time that this vendor's services needed to convert over to a contract under Administrative Bulletin 600.3. Consequently, a new agreement was not started in time to avoid a gap in services.
CCRMC was in jeopardy of being out of compliance with the State and Federal regulations if the calibration of certain equipment had not been performed by March 31, 2024. The vendor generously provided their calibration services without an agreement in place to ensure CCRMC's regulatory requirements were met for patient safety and quality of care at the hospital and health centers.
The contractor is entitled to payment for the reasonable value of its services under the equitable relief theory of quantum meruit. The theory provides that where a contractor has been asked to provide services without a valid contract, and the contractor does so to the benefit of the county, the contractor is entitled to recover the reasonable value of those services. The contractor has provided services at the request of the county after the original contract payment limit had been reached. The Department cannot pay th...
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