To: Board of Supervisors
From: Kristin Connelly, Clerk-Recorder
Report Title: Approve and Authorize Contract Extension and Amendment with Metropolitan Van and Storage Inc.
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
Approve and Authorize the County Clerk-Recorder, or designee, to execute a contract amendment and extension with Metropolitan Van and Storage Inc., for the delivery and storage of polling place equipment and other elections materials, with a payment limit increase of $235,000 for a total amount payable not to exceed $1,175,000, and an extension of the agreement’s term, which commenced January 1, 2022, and will be extended from December 31, 2024, to new termination date of December 31, 2025.
FISCAL IMPACT:
100% General Fund. A portion of these costs will be reimbursed by districts and municipalities that participate in consolidated elections conducted by the Clerk-Recorder.
BACKGROUND:
The Clerk-Recorder Office’s Elections Division offers in-person voting services for all major elections, which presents a logistical demand for the deployment and storage of equipment and resources for upwards of 150 polling places throughout the County. Metropolitan Van and Storage has been assisting the Elections Division with providing services for timely and secure logistical transport, safe storage of equipment, and requested destruction of materials.
CONSEQUENCE OF NEGATIVE ACTION:
The Department would lack the capacity to reliably coordinate polling place deployment, possibly presenting compliance issues with federal or state laws on requirements of providing constituents with options to vote in-person.