To: Board of Supervisors
From: Warren Lai, Public Works Director/Chief Engineer
Report Title: Amendment No. 3 with HCI Systems, Inc., a California Corporation, Countywide.
?Recommendation of the County Administrator ? Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a contract amendment with HCI Systems, Inc., effective November 1, 2024, to increase the payment limit by $2,000,000 to a new payment limit of $3,000,000 and extend the term through July 31, 2026, for on-call fire sprinkler services at various County sites and facilities, Countywide.
FISCAL IMPACT:
Facilities Maintenance Budget. (100% General Fund)
BACKGROUND:
The Public Works Department, Facilities Services is responsible for inspecting, maintaining, repairing, and certifying fire sprinkler systems at various County facilities to ensure County systems are in compliance. HCI Systems, Inc., provides fire sprinkler repairs and certification services, including but not limited to inspections, fire sprinkler systems, fire alarm detection and repairs, 24-hour emergency service, UL Certifications, fire extinguishers and system monitoring.
Government Code Section 31000 authorizes the County to contract for special services for building security matters.
The Request for Proposal was originally bid on BidSync #2012-456. The Public Works Department conducted a thorough evaluation and HCI Systems, Inc., was one of three vendors awarded for this contract. On July 13, 2021, the Board approved a contract with HCI Systems, Inc. for the term August 1, 2021 through July 31, 2024 in the amount of $800,000.
Amendment No. 1, effective March 1, 2022, added fire alarm system inspection services to the service plan. Amendment No. 2, effective January 9, 2024, increased the payment limit to $1,000,000 and extended the term through July 31, 2025.
Facilities Services is requesting Amendment No. 3 with HCI Systems, Inc. to be approved, inc...
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