To: Board of Supervisors
From: Karen Caoile, Director of Risk Management
Report Title: Contract Agreement with TCS Risk Management Services, LLC
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Director of Risk Management, or designee, to execute a contract amendment with TCS Risk Management Services, LLC to extend the term through September 30, 2025, for continued ergonomic program support, with no increase in the payment limit.
FISCAL IMPACT:
No fiscal impact.
BACKGROUND:
TCS Risk Management Services (TCS) has been operating the County’s Ergonomic Program for many years providing the following services: review and administration of ergonomic programs; performance of employee ergonomic evaluations; installation of ergonomic equipment; negotiation of discount pricing for equipment; ergonomic training and coordination with departments; and ensuring timely delivery of ergonomic evaluations and equipment to prevent or reduce the level of injuries sustained by employees.
The current TCS contract has a payment limit of $2,102,800 for the period of July 1, 2024, through June 30, 2025. Labor Relations was consulted on the initial contract to ensure the services are beyond the scope and capacity of the County and therefore an outside vendor is required. Risk Management initiated a request for proposals (RFP) for ergonomic program services in mid-2024 and is in the final selection stage. TCS agrees to continue providing ergonomic services to the County through September 30, 2025, until a new vendor under contract.
The Ergonomic Program results in savings to the County by proactively preventing workers’ compensation claims.
CONSEQUENCE OF NEGATIVE ACTION:
The program, including the ergonomics laboratory and equipment, will not be available to meet the County’s needs and satisfy current regulations.