To: Board of Supervisors
From: Warren Lai, Public Works Director/Chief Engineer
Report Title: Purchase Order Amendment with the California Department of Technology for Microsoft 365 Licensing.
?Recommendation of the County Administrator ? Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Purchasing Agent, or designee, to execute, on behalf of the Public Works Director, an amendment to purchase order number 029060 with the California Department of Technology (CDT) to increase the payment limit by $100,000 to a new payment limit of $705,000 for the procurement of G5 Microsoft 365 software licenses, with no change to the term ending October 31, 2026, Countywide.
FISCAL IMPACT:
This purchase order amendment will be funded by various Public Works Funds (Local Road, Flood Control, and Special Districts).
BACKGROUND:
At its March 8, 2022 meeting, the Board of Supervisors authorized the Health Services Director, or designee to enter into the governing CDT agreement for the Health Services Department (HSD) to purchase Microsoft G5 licenses.
At its February 28, 2023 meeting the Board of Supervisors authorized the Department of Information Technology (DOIT) to procure licensure through a purchase order for all County departments, except for Public Works and HSD. The procurement of Public Works and HSD Microsoft G5 licenses are governed by the County's CDT agreement entered into by HSD.
Previously, all County departments utilized G3 licenses which lack specific security, active directory and business intelligence tools that are now required to secure the County's intellectual assets and promote collaboration in the Microsoft government cloud. The County's executive leadership and the CIO, in collaboration with County departments and stakeholders, determined that the County shall standardize on Microsoft licensing to a level appropriate for the changing security and technology environment through G5 Microsoft 365 licensing.
On October 3, 202...
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