To: Board of Supervisors
From: Alison McKee, County Librarian
Report Title: Purchase Order with OrangeBoy, LLC for Savannah with SmartyCat Subscription Bundle through October 31, 2027
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Purchasing Agent, on behalf of the County Librarian, to execute a purchase order with OrangeBoy, LLC, subject to the terms of their Services and Software Subscription Agreement, in an amount not to exceed $26,107 for the renewal of the Savannah with SmartyCat subscription bundle for the period November 1, 2026, through October 31, 2027.
FISCAL IMPACT:
100% Library Fund.
BACKGROUND:
The Library has used and continues to use OrangeBoy, LLC for its Savannah with SmartyCat platform. The Savannah with SmartyCat platform is a community engagement platform built exclusively for libraries, by libraries. It is a cloud-based platform backed by market leading analytics and a team of dedicated, experienced professionals that is designed exclusively to help the Library connect with its communities in new meaningful ways, and to help patrons connect to Library services.
The Terms and Conditions include limitation of liability and indemnification, and the governing law is the State of Ohio, which were reviewed by County Counsel.
OrangeBoy, LLC is the only vendor that sells the Savannah with SmartyCat subscription; therefore this purchase order is being sought with a sole source justification. This Purchase Order is entered into under and subject to the following legal authority, California Government Code § 31000.
CONSEQUENCE OF NEGATIVE ACTION:
If the Purchase Order is not approved, the Contra Costa County Library will not have the support required to connect to the community, and for patrons to connect to Library services.