To: Board of Supervisors
From: Kristin Connelly, Clerk-Recorder
Report Title: Agreement for a Depot and Polling Site in the City of Richmond for November 4, 2025 Statewide Special Election.
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Clerk-Recorder, or designee, to execute a contract with the Easter Hill United Methodist Church to rent space at the Mann-Swisher Hall and the Parking Lot for a Depot location and a Polling Site for the November 4, 2025 Statewide Special Election.
FISCAL IMPACT:
$590. (100% General Fund)
BACKGROUND:
The Elections Division of the Clerk-Recorder’s office will provide 141 polling places throughout the County for the November 4, 2025 Statewide Special Election. Sites that will be utilized include the Easter Hill United Methodist Church. The Facility Use Agreement for this site contains an indemnification and hold harmless provision, whereby the County agrees to indemnify and hold harmless the Easter Hill United Methodist Church for use of the site as depot and voting location. For the depot, the agreement provides the County with the use of the parking lot on October 31 and November 4, 2025. For election day voting, as well as set up and take down of voting equipment, the agreement provides the County with the use of the site on November 4, 2025.
CONSEQUENCE OF NEGATIVE ACTION:
The Elections Office will not be able to use this site as a depot or voting location.