CONTRA COSTA COUNTY - File #: 24-1968

• File #: 24-1968
• Version: 1
• Type: Consent Item
• Status: Passed
• File created: 6/27/2024
• In control: HOUSING AUTHORITY
• On agenda: 7/9/2024
• Final action: 7/9/2024
• Title: APPROVE and AUTHORIZE the Housing Authority Executive Director, or designee, to execute a contract with S&K Janitorial, Inc., in an amount not to exceed $101,448 and Universal Building Services in an amount not to exceed $72,636, to perform janitorial cleaning services for Housing Authority offices and associated common areas throughout Contra Costa County for a period of one year from the date of execution, with an option for two 2-year renewals with a total payment limit of $870,420 for a five-year period, if exercised. (100% U.S. Department of Housing and Urban Development funds)

Date	Ver.	Action By	Action	Result	Tally
7/9/2024	1	HOUSING AUTHORITY	approved	Pass

To: Contra Costa County Housing Authority Board of Commissioners
From: Joseph Villarreal, Executive Director
Report Title: APPROVE CONTRACTS WITH S&K JANITORIAL, INC. AND UNIVERSAL BUILDING SERVICES TO PROVIDE JANITORIAL SERVICES AT HACCC'S ADMINISTRATIVE OFFICES AND ASSOCIATED COMMON AREAS
?Recommendation of the County Administrator ? Recommendation of Board Committee


RECOMMENDATIONS:
APPROVE contracts with S&K Janitorial, Inc. and Universal Building Services, the lowest responsive and responsible bidders, in the amount of $174,084.00 annually to perform janitorial cleaning services for HACCC offices and associated common areas throughout Contra Costa County.

AUTHORIZE the Executive Director of the Housing Authority of the County of Contra Costa (HACCC), or his designee, to execute the contracts with S&K Janitorial, Inc. and Universal Building Services.

BACKGROUND:
HACCC has twelve (12) office locations within a 45-mile radius scattered throughout Contra Costa County. We have solicited for janitorial services which resulted in receiving four (4) bids. Prior to the end of performing our due diligence regarding the contractors, the two (2) highest scoring contractors were selected. They are as follows:

1. S&K Janitorial - eight (8) locations, provides all required janitorial supplies at an annual cost of $101,448.00.
2. Universal Building Services - four (4) locations, provides all required janitorial supplies at an annual cost of $72,636.00.

The total annual cost for our janitorial services is $174,084. In addition to office cleaning, there are multiple community rooms, kitchens, restrooms, conference rooms and major hallways. These contracts each have an initial 1-year contract period with two (2) 2-year contract renewal terms for an overall total of five (5) years. If all options are exercised, the cost for a 5-year period will be $870,420.00.

FISCAL IMPACT:
Funding for these services is provided through HACCC's annual operating budget from the Un...