To: Board of Supervisors
From: Alison McKee, County Librarian
Report Title: Purchase Order with Bibliotheca Library Solutions, LLC. for the Lease of Self-Check Machines and Purchase of Self-Check Pedestals
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Purchasing Agent, or designee, on behalf of the County Librarian, to execute a multi-year purchase order including modified limitation of liability and indemnification language with Bibliotheca Library Solutions, LLC. in an amount not to exceed $1,125,000 for the purchase of self-check machine pedestals and the lease of self-check machines, subject to the terms of Bibliotheca Library Solutions, LLC’s software, service and lease agreement, for the period of June 25, 2024, through June 24, 2030.
FISCAL IMPACT:
100% Library Fund.
BACKGROUND:
The library currently provides access to self-check machines for the public in order to facilitate circulation of library materials. This lease would enable the library to install and configure software and hardware throughout all library locations for the purpose of allowing self-service circulation of library materials to the public, including self-check machines and related pedestals as needed.
The contract includes indemnification and limitation of damages not to exceed an amount equal to the total amount paid by the Library during the twelve (12) months preceding, approved by County Counsel and Risk Management.
CONSEQUENCE OF NEGATIVE ACTION:
If the Purchase Order is not approved, the Contra Costa County Library will not be able to offer self-service kiosk for circulation of library materials to the public.