To: Board of Directors
From: Lewis Broschard, Chief, Contra Costa County Fire Protection District
Report Title: APPROVE and AUTHORIZE the Fire Chief, or designee, to execute a Master Software-as-a-Service (SaaS) Agreement with Fire Aside, Inc. for a defensible space inspection and wildfire mitigation management platform
?Recommendation of the County Administrator ? Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Fire Chief, or designee, to execute a Master Software-as-a-Service (SaaS) Agreement with Fire Aside, Inc. for a defensible space inspection and wildfire mitigation management platform, for an initial three-year term, including setup and annual licensing services, in an amount not to exceed $25,000 over the initial term.
FISCAL IMPACT:
The estimated cost of the agreement over the initial three-year term is not to exceed $25,000, and is 100% budgeted by the CCCFPD General Operating Fund.
Cost components include:
* One-time Setup Fee: $5,000
* Annual Licensing Fee: $6,250 per year
Estimated total cost:
* Year 1: $11,250 (setup + annual license)
* Year 2: $6,250
* Year 3: $6,250
The annual licensing fee allows the District to conduct unlimited residential defensible space evaluations within an established boundary area of approximately 2,500 parcels. Optional services, such as automated mail notifications to residents, may be utilized at the District's discretion and would be billed based on actual usage. Funding for this agreement will be absorbed within the Fire District's existing wildfire mitigation, defensible space inspection, or community risk reduction program budgets.
BACKGROUND:
The Contra Costa County Fire Protection District continues to expand its community risk reduction programs, including defensible space inspections, home hardening outreach, and wildfire mitigation compliance programs within the District's jurisdiction.
Fire Aside, Inc. provides a cloud-based Software-as-a-Service platform designed specifi...
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