To: Board of Supervisors
From: Marla Stuart, Employment and Human Services Director
Report Title: 20-645-0 SHI Purchase Order
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Purchasing Agent, or designee, to execute on behalf of the Employment and Human Services Director, a purchase order with SHI and related agreement with Adobe, for the purchase of Adobe Enterprise Management (AEM) Forms, in an amount not to exceed $94,101 for the period March 1, 2025 through February 28, 2026.
FISCAL IMPACT:
$94,101: 54% Federal, 38% State, 8% County funds; all of which is budgeted in FY24/25.
BACKGROUND:
The Employment and Human Services Department (EHSD) is seeking to renew its software agreement for Adobe Enterprise Management (AEM) Forms platform. Adobe Forms is used to generate forms quickly and efficiently by various department data sources. AEM Forms is subject to Adobe’s General Terms, which include an indemnification from the County to Adobe and a limitation of liability. This vendor was selected per procurement requirements outlined in Administrative Bulletin 600.3
CONSEQUENCE OF NEGATIVE ACTION:
Should the proposed action not be approved, the County will be limited in providing a tool that improves productivity workflow and ease of use for EHSD clients.
CHILDREN'S IMPACT STATEMENT:
This purchase order supports all five of the community outcomes established in the Children's Report Card: (1) "Children Ready for and Succeeding in School"; (2) "Children and Youth Healthy and Preparing for Productive Adulthood";(3)"Families that are Economically Self-Sufficient"; (4) "Families that are Safe, Stable and Nurturing"; and (5) "Communities that are Safe and Provide a High Quality of Life for Children and Families,” by supporting staff working directly with families and children.