To: Board of Supervisors
From: Marc Shorr, Information Technology Director
Report Title: Purchase Order with General Datatech, L.P. for Rubrik Cloud Data Management and Data Security Services
?Recommendation of the County Administrator ? Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Purchasing Agent, on behalf of the Chief Information Officer, to execute a purchase order, with General Datatech, L.P. (GDT), in an amount not to exceed $135,000 to renew licensing for Rubrik Cloud Data Management and Data Security Services for the period of September 1, 2023, through August 31, 2024.
FISCAL IMPACT:
The cost of this product is included in the department's FY 23-24 budget. (100% User Departments)
BACKGROUND:
In 2020, DoIT purchased the Rubrik Cloud Data Management and Data Security Services back-up solution through reseller, Integrated Archive Systems (now General Datatech L.P.), as the existing County backup appliances were end-of-life, and unreliable. DoIT, in conjunction with other County departments represented on the County's ITAC committee, evaluated new vendors to provide a replacement for the County's current backup solution, and Rubrik was recommended as the new County standard. The original three-year agreement included licensing, maintenance, and support.
In 2023, DoIT, in cooperation with Purchasing Services, facilitated a formal bid for the renewal of Rubrik licensing and support. General Datatech, L.P. was selected as the most cost-effective and capable vendor to provide the Rubrik services. The licensing and support will be governed by Rubrik's End User License Agreement. The vendor provided continuity of service while the County solicitation process was conducted and finalized, resulting in the term being effective back to September 2023.
Rubrik's End User License Agreement contains Indemnification and a Limitation of Liability which limits the total liability of Rubrik and its affiliates and licensors to the total fe...
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