Contra Costa County Header
File #: 24-0996    Version: 1 Name:
Type: Consent Item Status: Passed
File created: 3/27/2024 In control: BOARD OF SUPERVISORS
On agenda: 4/9/2024 Final action: 4/9/2024
Title: APPROVE and AUTHORIZE the Purchasing Agent, on behalf of the Director of Risk Management, to execute a purchase order with Caltronics in an amount not to exceed $17,965 to provide XMedius cloud faxing system for the period of April 18, 2024, through April 17, 2025. (100% General Fund)

To:                                          Board of Supervisors

From:                                          Karen Caoile, Director of Risk Management

Report Title:                     Purchase Order with Caltronics

Recommendation of the County Administrator Recommendation of Board Committee

 

RECOMMENDATIONS:

 

APPROVE and AUTHORIZE the Purchasing Agent, on behalf of the Director of Risk Management, to execute a purchase order with Caltronics in an amount not to exceed $17,965 to provide XMedius cloud faxing system for the period of April 18, 2024, through April 17, 2025.

 

 

FISCAL IMPACT:

 

Costs will be paid through the General Fund.

 

 

BACKGROUND:

 

The Risk Management Department utilizes Caltronics’ XMedius cloud faxing system allowing the Department to receive a high volume of electronic faxes. The vendor’s General Terms and Conditions of the purchase order include both a limitation of liability and an indemnification provision approved by County Counsel.                                          

 

CONSEQUENCE OF NEGATIVE ACTION:

 

The Risk Management Department receives a high volume of faxes daily from multiple sources and will not be able to meet its responsibilities regarding Workers’ Compensation and Liability claims, and Safety and Equal Employment Opportunity reports/investigations.