To: Board of Supervisors
From: Karen Caoile, Director of Risk Management
Report Title: Purchase Order with Caltronics
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Purchasing Agent, on behalf of the Director of Risk Management, to execute a purchase order with Caltronics in an amount not to exceed $17,965 to provide XMedius cloud faxing system for the period of April 18, 2024, through April 17, 2025.
FISCAL IMPACT:
Costs will be paid through the General Fund.
BACKGROUND:
The Risk Management Department utilizes Caltronics’ XMedius cloud faxing system allowing the Department to receive a high volume of electronic faxes. The vendor’s General Terms and Conditions of the purchase order include both a limitation of liability and an indemnification provision approved by County Counsel.
CONSEQUENCE OF NEGATIVE ACTION:
The Risk Management Department receives a high volume of faxes daily from multiple sources and will not be able to meet its responsibilities regarding Workers’ Compensation and Liability claims, and Safety and Equal Employment Opportunity reports/investigations.