To: Board of Supervisors
From: Kristin Connelly, Clerk-Recorder
Report Title: Increase Payment Limit for Contract with Konnech Inc.
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Auditor-Controller to remit additional payment to Konnech, Inc., increasing the authorized payment limit by $142,592 to a new payment limit of $250,000 with no change in the term through February 20, 2026, for software licensing, maintenance, and support of the poll worker scheduling and polling place procurement application.
FISCAL IMPACT:
These costs are within the Department’s operating budget and will be reimbursed by California Secretary of State, offsetting any General Fund impact.
BACKGROUND:
The Department contracted with Konnech, Inc., on January 12, 2018 to provide licensing, maintenance, and support of the PollChief application. This application is used to contact and schedule upwards of 1,200 volunteer pollworkers every election cycle, as well as assist in contact and procurement of 146 polling places for Election Day, 5 Regional Early Voting Sites, and numerous pollworker training rooms ahead of each election.
The contract amendment provides that Konnech will indemnify the County for any and all claims for any death or injury to persons or property arising from the services provided under the Agreement that are caused by the negligence or willful misconduct of Konnech. However, Konnech will not indemnify the County for the proportion of liability a court determines is attributable to the negligence or willful misconduct of the County.
The Department requires additional funds to be authorized for services rendered by Konnech Inc. over the remainder of this agreement’s term.
CONSEQUENCE OF NEGATIVE ACTION:
The Department may incur significant costs in developing and executing contingency processes to perform operations without continuing the services rendered by Konnech Inc.