To: Board of Supervisors
From: Warren Lai, Public Works Director/Chief Engineer
Report Title: APPROVE a Lease Agreement with Canon Solutions America
?Recommendation of the County Administrator ? Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Purchasing Agent, or designee, to execute on behalf of the Public Works Director, a lease agreement with Canon Solutions America, effective November 1, 2024 through October 31, 2031, in an amount not to exceed $5,000,000, to lease Canon printers varioPRINT iX3200 Inkjet, imagePRESS V1000, and varioPRINT 6180 TPxp.
FISCAL IMPACT:
The cost is initially charged to the General Fund but recovered through charges to the County Departments. (100% User Departments)
BACKGROUND:
Due to the corporate restructuring of Xerox Corporation, they will no longer be producing or servicing their line of Nuvera and Baltora printers, leaving Print& Mail Services without comparable replacements within their diminishing product line. In response to this, Canon Solutions American was the only vendor to propose a replacement inkjet and two toner machines for a shop-wide solution for our printing needs.
The Canon varioPRINT iX3200 Inkjet, imagePRESS V1000, and varioPRINT 6180 TPxp printers will serve as replacements for several Print & Mail Services current equipment leases, greatly expanding our printing capabilities and efficiency while also reducing our operating costs. Canon is the only authorized seller and servicer of the iX3200 inkjet; Having all machines leased and serviced from the manufacturer ensures that our machines are serviced in a timely manner by qualified technicians. With these printers' lower click-rate and monthly maintenance charges, Print & Mail will save an estimated $31,000 per year in comparison our current lease agreement with Xerox.
This lease agreement covers the purchase of the above equipment and applicable software, the buyout of the Xerox Baltoro contract, on-site machinery removal...
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