To: Board of Supervisors
From: Kristin Connelly, Clerk-Recorder
Report Title: Clerk-Recorder Contract Extension for Recording and Indexing System
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Clerk-Recorder, or designee, to execute a Software and Services Agreement Amendment with Granicus, LLC, to increase the payment limit by $1,150,000 to a new payment limit of $2,781,830, and extend the agreement term from May 6, 2024 to May 6, 2029, for the license and maintenance costs of the Department’s recording system.
FISCAL IMPACT:
There is no fiscal impact to the County General Fund. This agreement will be funded by the dedicated Recorder Modernization Trust Fund (2451).
BACKGROUND:
Granicus, LLC, provides the Clerk-Recorder Division with an integrated system for electronic recording, cashiering, indexing and imaging. This system also provides the means to maintain and access the County’s electronic historical vital and real property records. The Department conducted a robust Request for Proposal (RFP) before selecting and implementing this system in 2019, with the expectation that it would serve the County for 20 years.
CONSEQUENCE OF NEGATIVE ACTION:
Failure to approve this contract extension would leave the Clerk-Recorder Division without the software and technology necessary to perform the division's primary functions to the public and service agencies.