To: Board of Supervisors
From: Monica Nino, County Administrator
Report Title: EXECUTE NEW CONTRACT WITH KARPEL COMPUTER SYSTEMS, INC., a Delaware corporation FOR DEFENDER BY KARPEL SUPPORT, MAINTENANCE AND ONE-TIME LICENSING FEES.
?Recommendation of the County Administrator ? Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the County Administrator, or designee, to execute a new contract with Karpel Computer Systems, Inc., a Delaware Corporation, in an amount not to exceed $227,384.20, for the purchase of 60 additional licenses and to provide hosting, support, and maintenance for the public defense case management system for an initial term through August 31, 2027[CF1], with an automatic annual renewal subject to cost increases of no more than five percent per annum.
FISCAL IMPACT:
This contract will be utilized by the Public Defender's Office, Alternate Defender's Office, and the Conflicts Panels Program (services provided by Independent Counsel, Inc.) and fully funded by existing General funds allocated to each program. The total contract amount comprises annual application hosting, maintenance, support services for up to 240 users, and one-time licensing fees of up to $ 1,376.37 per user. Annual fees will only be charged up to the number of active users. Annual and license fees will be funded by the user department/program, all of which will utilize existing General Fund allocations.
The 60 new one-time licensing fees being purchased herein shall not exceed $82,594.20, with additional fees for the licenses and for hosting, support and maintenance in the amount of $144,790 through the end of the initial term on August 31, 2027. The contract will have an automatic annual renewal at the end of the initial term through August 31, 2027, subject to cost increases of no more than five percent per annum.
BACKGROUND:
The County's justice information systems are planned, coordinated and implemented by the Law & Justice Information ...
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