To: Board of Supervisors
From: Kristin Connelly, Clerk-Recorder
Report Title: Contract Amendment with KnowInk LLC
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Clerk-Recorder, or designee, to execute a contract amendment with KnowInk, LLC, effective June 30, 2024, to extend the term through June 30, 2025 and increase payment limit by $325,000, from $375,000, to a new payment limit of $700,000 to provide electronic polling place rosters (“poll pads”).
FISCAL IMPACT:
100% General Fund. The costs of this agreement are within the Department’s operating budget.
BACKGROUND:
The Department converted to using electronic polling place rosters (“Poll Pads”) in 2020 due to Governor Executive Orders N-64-20, and N-67-20. These electronic Poll Pads replaced paper rosters and enable polling place staff to look up a voter’s ballot status in real-time, helping streamline in-person voting operations and the in-person voting experience for constituents.
CONSEQUENCE OF NEGATIVE ACTION:
The Department would need to identify an alternate service provider and obtain a similar product/service in advance of the 2024 November General Election to maintain compliance with election code requirements. Implementing a new system may result in substantial additional costs with testing to ensure compatibility with the Department’s existing election information management systems and required staff training.