To: Board of Supervisors
From: Warren Lai, Public Works Director/Chief Engineer
Report Title: Contract with Future Ford of Concord, LLC for On-Call Ford Fleet Maintenance and Repair Services for Vehicles, Countywide.
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a contract with Future Ford of Concord, LLC, in an amount not to exceed $5,000,000, to provide on-call Ford vehicle maintenance and repair services for the period of March 1, 2026 through February 28, 2029, Countywide.
FISCAL IMPACT:
100% Fleet Internal Service Fund
BACKGROUND:
Public Works Fleet Services manages maintenance and repair operations for more than 1,700 vehicles, the majority of which are Ford models. Most of the work is performed by Fleet staff but a vendor is necessary to provide overflow support during periods of high workload, at times of staffing gaps, and specialty repairs that require OEM-certified equipment.
In September 2025, the Public Works Department conducted a formal solicitation for on-call Ford fleet maintenance and repair services, posting the Request for Proposal on BidNet Direct (RFP_F-Contr-0000000122). Future Ford of Concord, LLC was one of the two bidders and Future Ford of Concord, LLC was awarded the contract.
Fleet Services is requesting approval of a service contract with Future Ford of Concord, LLC for the term March 1, 2026 through February 28, 2029 in the amount of $5,000,000.
CONSEQUENCE OF NEGATIVE ACTION:
If this contract is not approved, a vendor will not be available to assist with critical preventative maintenance and repairs which would adversely affect vehicle reliability, take longer for repairs, and disrupt operations across County departments.