To: Board of Supervisors
From: Monica Nino, County Administrator
Report Title: Change order for West County Accessible Room Conversion (WARC) Project
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
AUTHORIZE and APPROVE the County Administrator, or designee, to execute a change order to increase the payment limit by $3.7 million dollars, to a new payment limit of $23.5 million dollars with Sletten Construction Company, a Montana Corporation, for the West County Detention Facility Accessible Room Conversion (WARC) project to allow for additional replacement of flooring and fixtures at all housing units.
FISCAL IMPACT:
The increase in contract amount is being sourced from previously appropriated funds in two accounts, which are already encumbered for detention facility improvements.
BACKGROUND:
The West County Detention Facility (WCDF) was built in the 1980s with carpeting and enamel fixtures. These items have worn significantly in the ensuing 40 years of service and need replacement. Since the WARC project is already making updates to two and a half of the four housing units at WCDF, it makes economic sense to have the additional one and a half housing units undergo these needed upgrades at the same time. The scope of work will include replacement of the carpet with hard surface flooring, replacement of the enamel toilets and sinks with detention grade stainless steel, and will resurface all shower units with epoxy coatings to reduce leaking.
CONSEQUENCE OF NEGATIVE ACTION:
The work would need to be completed at a later time with another contractor mobilization resulting in higher costs by not using the economies of scale provided by combining this work with the ongoing work in progress.