To: Board of Supervisors
From: Warren Lai, Public Works Director/Chief Engineer
Report Title: Purchase Order Amendment with Access Hardware Supply, Inc., Countywide.
?Recommendation of the County Administrator ? Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Purchasing Agent, or designee, to execute, on behalf of the Public Works Director, a purchase order amendment with Access Hardware Supply, Inc. increasing the payment limit by $601,000.00 to a new payment limit of $800,000.00 for door hardware, locksets, lock cylinders, ADA hardware, anti-ligature hardware, access system hardware, and all related items as needed and with no change to the term ending March 3, 2026, Countywide.
FISCAL IMPACT:
Facilities Maintenance Budget. (100% General Fund)
BACKGROUND:
The Public Works Department, Facilities Services, has a California Multiple Award Schedule (CMAS) contract with Access Hardware Supply, Inc. (CMAS pricing #: 3-21-10-1006) for the purchase of door hardware for the term of February 1, 2024 through March 3, 2026. The Public Works Department leveraged the CMAS contract to purchase door hardware, locksets, lock cylinders, ADA hardware, anti-ligature hardware, access system supplies, door closers, hinges, and all related items as needed by the Public Works Department with Blanket Order Number 029698. The urgent need to expedite blanket award 029698 issued on February 1, 2024 for $199,000 was for the critical need for door hardware supplies to secure County buildings and meet ADA requirements. Now that the Public Works Department has identified the full scope of work, the true cost of the purchase order has been determined to be $800,000.00, so the purchase order must be amended to add $601,000.00.
Facilities Services is asking the Board to approve Amendment No. 1, increasing the dollar amount by $601,000.00 bringing the total of the purchase order to $800,000.00. There is no change to the term ending March 3, 2026 or the remain...
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