To: Board of Supervisors
From: Matt Brega, Child Support Services Director
Report Title: Purchase Order for OPEX
Recommendation: Recommendation of a Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Purchasing Agent, or designee, to execute a Master Maintenance Agreement with OPEX Corporation on behalf of the Director of Child Support Services, and execute a purchase order with OPEX Corporation, subject to the terms of the Master Maintenance Agreement, in an amount not to exceed $17,129 for a suite of barcode licenses for the Omation mail processing machine for the period August 1, 2026, through July 31, 2027.
FISCAL IMPACT:
This project will be fully funded by allocations from the Federal government at 66% and State of California at 34%.
BACKGROUND:
The Department of Child Support Services utilizes the Omation high volume mail processing machine to quickly sort and open envelopes. The OPEX Corporation (OPEX) provides a suite of barcode licenses to keep the machines operational. The Master Maintenance Agreement of the purchase order includes a limitation of liability capping liability at the amount of fees paid annually, and an indemnification provision from the County to OPEX.
CONSEQUENCE OF NEGATIVE ACTION:
If this action is not approved, the Department will not be able to use the high-speed mail machines and will lose efficiency when processing large amounts of mail.