To: Board of Supervisors
From: Alison McKee, County Librarian
Report Title: Purchase Order with OrangeBoy, Inc. for Savannah Subscription Bundle through November 1, 2025
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Purchasing Agent to execute, on behalf of the County Librarian, a purchase order with OrangeBoy, Inc., subject to the terms of their Terms and Conditions, in an amount not to exceed $25,165 for the renewal of the Savannah subscription bundle, for the period November 1, 2024, through November 1, 2025.
FISCAL IMPACT:
100% Library Fund.
BACKGROUND:
The Library has used and continues to use OrangeBoy, Inc. for its Savannah with SmartyCat platform. The Savannah with SmartyCat platform is a community engagement platform built exclusively for libraries, by libraries. It is a cloud-based platform backed by market leading analytics and a team of dedicated, experienced professionals that is designed exclusively to help the Library connect with its communities in new meaningful ways, and to help patrons connect to Library services.
The terms and conditions include a limitation of liability provision capping liability at the amount of fees paid in the 12 months prior to the claim arising and an indemnification provision from the County to OrangeBoy.
CONSEQUENCE OF NEGATIVE ACTION:
If the Purchase Order is not approved, the Contra Costa County Library will not have the support required to connect to the community, and for patrons to connect to Library services.