To: Board of Supervisors
From: Brian M. Balbas, Public Works Director/Chief Engineer
Report Title: Purchase Order Amendment with Ray Morgan Company
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Purchasing Agent, or designee, to execute on behalf of the Public Works Department, an amendment to a Blanket Purchase Order (BPO) with Ray Morgan Company, to extend the term through June 30, 2024, for continued utilization of a leased Canon C10000 VP Digital Printer for County departments' printing needs, with no change to the payment limit of $750,000.00, Countywide.
FISCAL IMPACT:
The cost of printing is initially charged to the General Fund but recovered through charges to the County departments. Print and Mail Services is a zero net County cost operation. (100% Department User Funds)
BACKGROUND:
A Blanket Purchase Order was created for the Canon V C10000 VP Digital Printer, the only machine on the market that prints both sides of a sheet of paper at the same time, saving time and money. Ray Morgan Company was selected because they are the largest local independent Canon Dealer with extensive local service staff and parts supplies. Ray Morgan locked in the lease rate and black click charge for the term of the contract.
The Public Works Department is requesting an extension of the BPO for the lease of the Canon C10000 VP Digital Printer to allow time for transferring the Rioch 9210 Color Digital Press from DoIT to Print and Mail.
CONSEQUENCE OF NEGATIVE ACTION:
If this request is not approved, Print & Mail will not be able to provide this more cost-effective print service to County departments.