To: Board of Supervisors
From: Marc Shorr, Information Technology Director
Report Title: Purchase Order with HaulAway Storage Containers
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Purchasing Agent, on behalf of the Chief Information Officer, to execute a purchase order with HaulAway Storage Containers in an amount not to exceed $5,000 for the lease of storage containers, subject to the terms of HaulAway’s rental contract, for the period of June 20, 2024, through June 29, 2025.
FISCAL IMPACT:
The cost is charged to the user department. (100% User Departments)
BACKGROUND:
Since December 2020, when the Board authorized the demolition of 651 Pine Street, the former administration building, the Department of Information Technology (DOIT) Telecommunications Division has been diligently working to relocate the telecommunications infrastructure that was housed in and on the building. This effort also includes upgrading equipment at seven (7) hilltop peaks, several Contra Costa Fire Protection District stations, and other key communication sites within the County. However, DOIT lacks sufficient space to store all the materials needed for the upgrade project. To address this issue, DOIT has rented two (2) forty-foot cargo containers from HaulAway Storage Containers to store the necessary materials required to complete the upgrades. The project is expected to be completed within the next year. The HaulAway rental contract contains an indemnification provision from the County to HaulAway.
CONSEQUENCE OF NEGATIVE ACTION:
If this request is not approved, DOIT will lack sufficient space to store all the necessary materials to complete the telecommunications upgrades and will be forced to find an alternate solution which could create project delays and increase labor hours.