To: Board of Supervisors
From: Monica Nino, County Administrator
Report Title: Request for Relief of Cash Shortage
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
AUTHORIZE relief of cash shortage in the Office of the Clerk-Recorder in the amount of $2,302.81.
FISCAL IMPACT:
Cash shortage in the amount of $2,302.81 will be funded with 100% General Fund.
BACKGROUND:
In accordance with the provisions of Administrative Bulletin 207.7, the Auditor-Controller has verified and concurs with the report of a total cash shortage in the amount of $2,302.81 in the Office of the Clerk-Recorder.
The date that the shortages occurred is unknown but prior to July, 2020. In 2017, the Office of the Clerk-Recorder began working with the Office of the Auditor-Controller to implement a new accounting process utilizing an Accounts Receivable account. The total shortage was identified as the result of an audit of transactions pertaining to the departmental Accounts Receivable account prior to July, 2020. It has been determined that further efforts to reconcile the account would not be justified due to the amount of the shortage and the remote possibility of successful recovery.
As far as can be ascertained, neither the shortage nor any delay in its discovery was caused by fraud or gross negligence.
CONSEQUENCE OF NEGATIVE ACTION:
The shortage will not be relieved, and cash will not be in balance.