To: Board of Directors
From: Aaron J. McAlister, Chief, Contra Costa County Fire Protection District
Report Title: Contract with Canva for Graphic Design Software
Recommendation: Recommendation of the County Administrator
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Fire Chief, or designee, to execute a contract with Canva, in an amount not to exceed $13,000.00, to provide graphic design software for the Fire District for the period October 1, 2026 through September 30, 2031.
FISCAL IMPACT:
Budgeted. 100% CCCFPD General Operating Fund.
BACKGROUND:
The Public Information Office requires access to Canva to effectively manage and produce the District’s public communications, outreach materials, and digital content. Canva provides graphic design and content creation tools for developing professional-quality graphics, presentations, publications, social media content, and other visual communications.
The software allows District staff to efficiently create and maintain consistent, branded materials for use across print, web, and social media platforms. With growing public engagement and information demands, particularly during emergencies and community events, the ability to quickly design, edit, collaborate on, and publish content in-house will improve responsiveness, reduce reliance on external vendors, and support the timely delivery of information to the public and media.
This purchase agreement includes limitation of liability and indemnification language.
CONSEQUENCE OF NEGATIVE ACTION:
Without this software, the Public Information Office would be limited in the ability to efficiently produce professional and consistent visual communications, potentially delaying the development and distribution of public information and reducing the District’s ability to effectively inform and engage the community during both routine operations and emergency incidents.