To: Board of Supervisors
From: Warren Lai, Public Works Director/Chief Engineer
Report Title: Master Saas and Services Agreement and Exhibit A - Order Form with Periscope Holdings, Inc.
?Recommendation of the County Administrator ? Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Public Works Director, or designee, to increase the payment limit of an Order Form subject to the terms of a Master Agreement with Periscope Holding, Inc. by $136,591 to $883,721, for hosted purchasing and procurement software and support and extend the term through November 9, 2026, Countywide.
FISCAL IMPACT:
100% General Fund.
BACKGROUND:
On September 8, 2020, this Board approved a Master SaaS and Services Agreement with Periscope Holdings, Inc. in an amount not to exceed $430,767 for hosted purchasing and procurement software, upgrade services, and maintenance and support for the term September 8, 2020, through September 8, 2023. The Order Form allowed for one year renewal terms with an annual fee increase of 3%.
On September 20, 2022, a new Order Form with Periscope Holdings, Inc. was approved. The updated Order Form increased the amount by $55,000 to $485,767 for technical support for customer reports and technical configuration for integration with the County's new financial system, Workday. The Order Form allows for one year renewal terms with an annual fee increase of 3%.
On May 23, 2023, this Board approved an increase of $128,750 for an additional year of hosted software and support. On October 3, 2023, this Board approved an extension of annual term software and support November 9, 2024.
On September 24, 2024, this Board approved an additional year of hosted software and support for $132,613 through November 9, 2025.
The Public Works Department Purchasing Division is requesting approval to increase the payment limit by $136,591 for an additional year of software and support. The Master Agreement includes indemnification and limitation of l...
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