To: Board of Supervisors
From: Kristin Connelly, Clerk-Recorder
Report Title: Purchase Order for Security Cameras
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE, the Purchasing Agent, or designee, to execute, on behalf of the County Clerk-Recorder, a purchase order with ELD Experts LLC, (dba Monarch), in an amount not to exceed $45,499, for the purchase of Verkada security cameras, fixtures, and all related hardware and software.
FISCAL IMPACT:
This request is within the Clerk-Recorder Department operating budget (100% General Fund) and will be reimbursed by California Help America Vote Act grant funding.
BACKGROUND:
ELD Experts LLC, d/b/a Monarch, the vendor, was assigned to the Clerk-Recorder Department by Verkada Inc., the manufacturer. The Clerk-Recorder had Verkada security cameras first installed in June, 2022, and would like to obtain additional camera units for enhanced coverage at the Department’s main office and neighboring Operations Center.
Verkada is a local Bay Area-based company and leading manufacturer in cloud-managed security systems. The Verkada IP network protocol security has been accepted by the County’s Department of Information Technology and Verkada products are installed in many County facilities already, such as Health Services, Contra Costa Regional Medical Center, and the Office of the Sheriff.
The Terms of Service with ELD Experts LLC, (dba Monarch), include an indemnity provision from the County to Monarch and a limitation of liability that caps liability at the amount of fees paid to Monarch during the 24 months preceding any claim. Verkada’s Terms of Service include an indemnity provision from the County to Verkada and a limitation of liability that caps damages at $50.
CONSEQUENCE OF NEGATIVE ACTION:
The Clerk-Recorder will not be able to procure sufficient cameras to ensure surveillance of its facilities.