To: Board of Supervisors
From: Warren Lai, Public Works Director/Chief Engineer
Report Title: Contract with AAA Oil, Inc. for Bulk Fuel - Regular Unleaded, Renewable Diesel, Diesel # 2, and Red Diesel # 2, Countywide.
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a contract with AAA Oil, Inc., in an amount not to exceed $2,000,000, to provide bulk fuel for regular unleaded, renewable diesel, diesel # 2, and red diesel # 2, for the period of February 1, 2026 through January 31, 2029, Countywide.
FISCAL IMPACT:
100% Fleet Internal Service Fund
BACKGROUND:
The Public Works Fleet Services Division operates the Waterbird Way fueling station in Martinez and supports numerous backup generators, Countywide. To guarantee consistent fuel availability, the division must secure services from multiple fuel delivery suppliers.
In August 2025, the Public Works Department conducted a formal solicitation for bulk fuel delivery services, posting the Informal Bid Proposal on BidNet Direct (IFB #: CONTR-0000000022). Among the four awarded vendors, AAA Oil, Inc. d/b/a California Fuels & Lubricants was the second lowest bidder.
Fleet Services is requesting approval of a service contract with AAA Oil, Inc. d/b/a California Fuels & Lubricants for the term February 1, 2026 through January 31, 2029 in the amount of $2,000,000.
CONSEQUENCE OF NEGATIVE ACTION:
If this contract is not approved, fuel supply for County vehicles will not be available, which will impact vehicles and the operations of the Fleet Services Division, Countywide.