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File #: 25-130    Version: 1 Name:
Type: Consent Item Status: Passed
File created: 12/20/2024 In control: BOARD OF SUPERVISORS
On agenda: 1/14/2025 Final action: 1/14/2025
Title: RATIFY approval for the Office of Racial Equity and Social Justice to host a community celebration at Los Medanos College held December 4, 2024, with a total cost of $17,957.35, pursuant to Administrative Bulletin No. 114 (County and Non-County Sponsored Events and Activities), including exceptions to Administrative Bulletin No. 614 (Food and Beverage Policy), the County Procurement Card Policy and ratification of a rental agreement with the Los Medanos College District for the event venue. (100% Measure X)
Attachments: 1. ORESJ Event Expenditures, 2. ORESJ Community Celebration, County Sponsored Event Request Form, 3. ORESJ Los Medanos Community Celebration, Los Medanos College District Facility Use Agreement
To: Board of Supervisors
From: Office of Racial Equity and Social Justice
Report Title: Approval Request for the Office of Racial Equity and Social Justice's Community Celebration
?Recommendation of the County Administrator ? Recommendation of Board Committee


RECOMMENDATIONS:

RATIFY approval for the Office of Racial Equity and Social Justice (ORESJ) to host a community celebration at Los Medanos College held December 4, 2024, with a total cost of $17,957.35, pursuant to Administrative Bulletin No. 114 (County and Non-County Sponsored Events and Activities), Administrative Bulletin No. 614 (Food and Beverage Policy), the County Procurement Card Policy to allow the purchase of food and beverages for the event and retroactive approval of a rental agreement for the use of Los Medanos College District facilities, including full indemnification of the District by the County.

FISCAL IMPACT:

$17,957.35; 100% Measure X. The ORESJ's community celebration costs for event consulting, cultural music performances, stage management, sound equipment rental, sound engineer services and the food and beverage purchases for 200 attendees, totaled $9,577.35. Costs for simultaneous interpretation in five languages (American Sign Language, English, Mam, Mandarin and Spanish) totaled $8,380.

BACKGROUND:

The Co-Directors of the Office of Racial Equity and Social Justice (ORESJ), Kendra Carr and Peter Kim, seek retroactive approval to host a County-sponsored event (pursuant to Administrative Bulletin # 114) and request a retroactive exemption to the County's Food and Beverage Policy (pursuant to Administrative Bulletin # 614) as well as the County Procurement Card Policy to allow the purchase of food and beverages for the ORESJ community celebration on December 4, 2024 at Los Medanos College.

The December 4, 2024 ORESJ community event brought together cross-sector stakeholders to celebrate the ORESJ's first year as Contra Costa County's newest department and included attendees ...

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