To: Board of Supervisors
From: Marla Stuart, Employment and Human Services Director
Report Title: 20-708-0 (Admin-IT) Vantage ID Applications, Inc. Asset Management PO
?Recommendation of the County Administrator ? Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Purchasing Agent, or designee, to execute on behalf of the Employment and Human Services Director, a purchase order with Vantage ID Applications, Inc., in an amount not to exceed $19,190 for the purchase of InThing asset management product software and support to enhance capital inventory tracking capabilities for the period August 6, 2025 through August 6, 2028.
FISCAL IMPACT:
54% Federal, 38% State, 8% County General Fund; 30% is budgeted in FY25/26, 33% will be budgeted in FY26/27, and 37% will be budgeted in FY27/28.
BACKGROUND:
The Employment and Human Services Department (EHSD) seeks approval to purchase an asset management solution from Vantage ID Applications, Inc., to enhance its capital inventory tracking capabilities. Employment and Human Services (EHSD) current system is limited to barcode scanning, which can be time-consuming and inefficient. The proposed solution introduces RFID technology. This enables EHSD to locate and inventory capital assets more quickly and accurately. This purchase order is governed by InThing Corporation's Master Subscription Agreement and End User License Agreement that includes a limitation of liability that caps liability at three times the amount paid or payable by EHSD under this agreement. This vendor was selected per procurement requirements outlined in Administrative Bulletin 600.3.
CONSEQUENCE OF NEGATIVE ACTION:
The County will need to utilize more resources to complete the annual capital asset inventory
CHILDREN'S IMPACT STATEMENT:
This purchase order supports all five of the community outcomes established in the Children's Report Card: (1) "Children Ready for and Succeeding in School"; (2) "Children and Youth Healthy...
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