To: Board of Supervisors
From: Thomas Geiger, County Counsel
Report Title: Purchase Order with R_Computer to renew Adobe Acrobat Pro Licenses
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Purchasing Agent, or designee, to execute on behalf of the County Counsel, a purchase order with R_Computer in the amount not to exceed $6,162 for the period from December 20, 2023, through December 19, 2024, and Adobe End User License Agreement for the period from December 20, 2023, through December 19, 2024, for Adobe Cloud Acrobat Pro License.
FISCAL IMPACT:
Approval of this action will result in expenditures of up to $6,162 and will be funded by the General Fund and the Tort Liability Trust Fund.
BACKGROUND:
The County Counsel’s Office uses Adobe Acrobat as a tool to create, redact and convert PDF documents while representing and advising other County departments. Approval of this funding will allow the County Counsel’s Office to continue use of this software.
This action is a renewal of the Adobe Acrobat Pro licenses through a reseller, R_Computer. R_Computer, an SBE, is an authorized reseller of Adobe Acrobat Pro software. The subscription being purchased is governed by the Adobe Software License Agreement. The Software License Agreement limits Adobe’s liability under the agreement to the amount paid for the software. The Software License Agreement obligates the County to indemnify Adobe for claims arising out of County’s failure to perform its obligations under the Software License Agreement.
CONSEQUENCE OF NEGATIVE ACTION:
Without renewing the licenses from Adobe Acrobat, the Office cannot continue to provide the same level of support to County departments, especially when representing the County in litigation and in response to Public Record Act requests.